NDIS Funding and Burn Rate Tracker
Track spend against budget for every participant in your caseload, with automatic status alerts. Fully local. Nothing is ever transmitted anywhere.
Book a Free ConsultationA Funding Statement Tells You What Already Happened
A plan manager statement shows spend to date. That is useful, but it does not tell you whether the money will last. This tracker calculates committed future spend, rate multiplied by sessions remaining, and adds it to what has already been spent. The result is a forecast of where the participant will land at the end of the plan, while there is still time to do something about it.
Backward looking
Shows what has been claimed so far. Does not account for sessions booked but not yet invoiced, or what the remaining roster will cost. A participant can look fine on paper and run out of funding two months before plan review.
Forward looking
Adds committed future spend to spend to date and compares the total against remaining budget. If the forecast exceeds what is left, the status alert fires now, when the roster can still be adjusted, not after the shortfall has already happened.
Nothing Leaves Your Device
This tool runs entirely in your browser, with no server and no cloud storage. Data is saved and restored through simple file export and import, stored wherever you already keep files. Participant data never travels anywhere it should not.
What It Tracks
Forward-Looking Forecast
Future scheduled spend, rate multiplied by sessions remaining, added to spend to date, compared against remaining budget. A shortfall shows up while there is still time to adjust the roster, not at plan review.
Category Level Tracking
Spend against budget for every support category, with automatic status alerts comparing spend to plan timeline elapsed.
Provider and Rate Management
Track providers, rates, and sessions remaining per category, with built-in NDIS Price Guide rate lookup including remote area loading.
Automated Plan Import
Import plan documents directly, with automatic budget and date population from the plan itself.
Print-Ready Reporting
Generate clean, print ready reports for reviews and audits without reformatting anything by hand.
Built for a Real Caseload
This tracker was built by an active NDIS Support Coordinator managing a real caseload, refined over many iterations to handle the details that matter, stated versus flexible funding, PACE release periods, and the different overspend risk between therapy categories and core supports.
See It in Action
A free 30 minute walkthrough of the tracker with your own caseload structure in mind.