Employee Onboarding Automation
Automated filing and expiry tracking for the compliance documents every NDIS provider must keep current. Built for Microsoft 365 and SharePoint, with Google Workspace available on request.
Book a Free ConsultationManual Document Tracking Does Not Scale
Police checks, Working With Children Checks, first aid certificates, and NDIS worker screening checks all expire on different schedules across every staff member. Tracked manually, it is only a matter of time before something lapses without anyone noticing until an audit finds it.
How It Works
Upload
Staff upload documents through a simple self-service portal, no IT involvement needed.
Read
Built-in OCR reads each document and identifies what it is automatically.
File
Documents are automatically renamed and routed into the correct employee folder.
Check
The system checks every employee folder against the required document checklist and calculates a compliance percentage.
Alert
Automated email alerts go out at 30, 14, 7, and 1 days before any document expires.
What You Get
Automated Filing
No more manually renaming and sorting documents into folders. Every upload finds its correct place automatically.
Expiry Alerts
Automated email alerts before documents lapse, so nothing expires without warning.
Compliance Reporting
One-click reports showing exactly who is compliant, who is missing documents, and what needs attention, ready for an audit at any time.
Self-Service Upload
Staff upload their own documents through a simple portal. No chasing, no manual data entry.
Built and Proven in Real Practice
This system was built and is currently running in an active NDIS provider environment, handling real staff compliance documents across a growing team. It was built because the manual alternative was not sustainable, and it is used the same way every day it is described here.
Built for Microsoft 365
This product is built for Microsoft 365 and SharePoint environments. A Google Workspace equivalent is available as a custom-scoped option on request.
See It Running
A free 30 minute walkthrough of the system in action.